[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Name of Person/Business/Property Manager]
[Address of Person/Business]
VIA [EMAIL / REGISTERED MAIL / HAND DELIVERY]
RE: IMMEDIATE PRESERVATION DEMAND - Video Surveillance Evidence
Incident Date: [Date of Incident]
Time of Incident: [Approx. Time Range, e.g., 2:00 PM - 3:00 PM]
Location: [Specific Location, e.g., Parking lot, Front entrance, Aisle 4]
Description of Incident: [Brief description, e.g., Slip and fall, Car accident, Theft] 
Dear [Name of Recipient or "Property Manager"],
I am writing to formally request that you immediately preserve and refrain from destroying, deleting, or overwriting any and all video surveillance footage, recordings, and images captured by cameras on your premises at [Address of Location] on [Date of Incident].
Based on the location of the incident, I believe your security systems recorded footage relevant to [describe incident briefly, e.g., a car accident that occurred in your parking lot].
Scope of Preservation Request:
•	 Timeframe: Please preserve footage from [Start Time] to [End Time] on [Date].
•	 Camera Locations: [Specify which cameras, e.g."All exterior cameras facing the North entrance" or "Camera #4 covering the parking lot"].
•	 Retention Period: Please maintain this footage until this matter is fully resolved or until you are advised in writing that it is no longer required. 
Legal Obligations in BC:
I understand that you may have a routine policy of overwriting surveillance footage, usually within 30 days. However, as this footage is now evidence for a potential legal claim, you have a legal duty to prevent the destruction of this information. Failure to do so may constitute spoliation of evidence, and I may seek legal remedies for any resulting loss of evidence. 
Request for Access:
In addition to preserving this evidence, I am formally requesting a copy of the recorded images relating to me, as allowed under [mention PIPA in private sector or Freedom of Information and Protection of Privacy Act (FIPPA) if public sector]. 
Please confirm in writing by [Date - give them 3-5 business days] that you have taken steps to secure this footage. 
Sincerely,
[Your Signature]
[Your Printed Name]